Effective Date: January 1, 2026
Last Updated: June 29, 2026

Welcome to Carderock Springs Swim & Tennis Club (“the Club,” “we,” “our,” or “us”). We are committed to protecting the privacy of our members, guests, website visitors, and prospective members. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, register for programs, join our membership, participate in events, or communicate with us.

By using our website and services, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect the following types of information:

Personal Information

When you interact with our Club, we may collect:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Membership information
  • Emergency contact information
  • Payment and billing information
  • Event registration details
  • Tennis, swim, or recreational program enrollment information

Website Usage Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Date and time of visits
  • Referring websites
  • Website interaction data

Communications Information

We may retain records of communications you send to us, including:

  • Emails
  • Contact form submissions
  • Membership inquiries
  • Event registrations
  • SMS/Text message preferences and consent records

How We Use Your Information

We use the information we collect to:

  • Manage memberships and accounts
  • Process payments and registrations
  • Communicate important club information
  • Send newsletters and announcements
  • Manage swim, tennis, and social programs
  • Respond to inquiries and support requests
  • Improve our website and member experience
  • Comply with legal obligations
  • Maintain the safety and security of Club operations

Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

  • Improve website performance
  • Remember user preferences
  • Analyze website traffic
  • Enhance user experience

You may adjust your browser settings to decline cookies; however, some website functionality may be affected.

Sharing of Information

We do not sell your personal information.

We may share information with:

  • Payment processors
  • Website hosting providers
  • Membership management software providers
  • SMS and email communication platforms
  • Service providers assisting Club operations
  • Government agencies or legal authorities when required by law

All service providers are required to maintain appropriate safeguards for personal information.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no internet transmission or electronic storage system can be guaranteed to be 100% secure.

Data Retention

We retain personal information only as long as necessary to:

  • Maintain membership records
  • Fulfill contractual obligations
  • Comply with legal requirements
  • Resolve disputes
  • Enforce Club policies

When information is no longer needed, it is securely deleted or anonymized.

Children’s Privacy

Our Club offers youth swim, tennis, and recreational programs. Personal information relating to minors is collected only with the consent of a parent or legal guardian and solely for program administration, safety, and participation purposes.

We do not knowingly collect personal information from children through our website without parental consent.

Your Privacy Rights

Depending on your state of residence, you may have rights regarding your personal information, including:

  • Access to personal information
  • Correction of inaccurate information
  • Deletion of personal information
  • Limitation of certain data processing activities

To exercise these rights, please contact us using the information below.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites. We encourage users to review their privacy policies.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.

Continued use of our website and services after changes are posted constitutes acceptance of the revised policy.

Contact Us

If you have questions regarding this Privacy Policy or our data practices, please contact:

Carderock Springs Swim & Tennis Club
8200 Hamilton Spring Ct
Bethesda, MD 20817
Email: [email protected]
Phone: 301-365-2292